Conditional drop down list excel 2011 mac

Before following along with the tutorial, enter the data in columns D and E shown in the image below. Select cell B3 to make it the active cell. A down arrow appears next to cell B3 indicating the presence of the drop-down list. When you select the down arrow, the drop-down list opens to display the eight cookie names.

Microsoft Excel Training for CPAs and Accounting Professionals

When you're finished with a drop-down list, remove it from a worksheet cell using the data validation dialog box. Excel dynamically updates the range of data used for the list. To remove all drop-down lists on a worksheet, place a check mark next to Apply these changes to all other cells with the same settings.

You'll find it on the Settings tab of the Data Validation dialog box. Share Pin Email. The instructions in this article apply to Excel , , , ; and Excel for Mac. To create a drop-down list:. Select Data. We will use Excel to do this for us. So create the named ranges based on the values in the first column of the data I selected. Pay extra attention to the United Kingdom name which was altered by Excel.

The reason the underscore appeared is that names of ranges in Excel cannot include spaces.

A Dynamic Dependent Drop Down List in Excel

Therefor United Kingdom is not a valid name for Excel and it was changed. This will have dyer consequences for our sample but it will be a learning experience.


  • Find & Highlight Duplicates in Excel 2011 for Mac.
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  • Create Linked Dropdown Lists in Excel.

So now that we have the named ranges we need, we can go to the next step but since the next step will include the Indirect function we should first familiarize ourselves with that function. In A1 we have , in A2 we have A1. Now we can really go to Step 3…. Now here the magic.


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  • A Dynamic Dependent Drop Down List in Excel.

But with indirect we say go look at that name and see if there are any named ranges under that name. In my next article I will be discussing the Named ranges or should I say Dynamic Named Ranges which can take this dropdown a level higher since it would be dynamic and you can add Cities and they dynamically appear in the Dropdown list. This can be achieved.

You open a workbook where you define a name just like we did in the post above. It is recommended that both the name of the range and the name of the workbook do not include spaces. Now the problem you have is that in the Data Validation window you cannot name another workbook as a source for the dropdown list. But this can be overcome by first creating a named range in the same workbook where we want the dropdown. NameOfTheRange Do not forget, the source workbook must be opened when you are doing this! This will give you a named range in the target workbook that is just the same as the one in the source but with one vital difference.

This range can be referenced as a source for the DropDown List. Thanks for trying to help.

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At least that is the case for Excel on Mac. Thanks again. Could you provide an example from a file on a server?

When you close that file, Excel will write down the full path needed for you. So now I more or less just wait for Google to catch up. Every Tuesday I publish a new post so the content is getting bigger and as I see it sooner or later search results have to pick up… Thanks for the help but for the time elapsed since the 13th of May, I think things are moving in the right direction.

Any idea how to link a table to a tab in a drop-down list? Pertaining to your example, I would want to display a table for Rome that shows monthly crime rates for example , but then display a new table when I select Venice.

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Filter a list of data

I have a summary tab that has two drop down lists, First drop down list contains months Second drop list contains the names of worksheets products where data is pulled from a number of cells from the product worksheet product values. Is there a way to copy this formula down? I am building a worksheet with accounts and then sub accounts using this method.

That will work… It certainly does in Excel Your email address will not be published. Notify me of follow-up comments by email. Notify me of new posts by email. This site uses Akismet to reduce spam. Learn how your comment data is processed. Enter your email address to subscribe to this blog and receive notifications of new posts by email. Email Address. We will start with the following workbook and data… Now we wish to have two dropdown menus, one in cell C3 and one in cell C5.